Privacy Disclosure & Legal Statement

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InvoDox Inc. values your trust and is committed to the responsible management, use, and protection of personal information. This Privacy Policy (“The Policy”) describes our practices in connection with the information that InvoDox Inc., located in Canada, or other websites of the InvoDox Inc., collect from you online or offline in connection with your client transaction, employment & profile coaching or any of the affiliated InvoDox Inc. services. For more details, please read the Privacy Policy in its entirety.

PERSONAL INFORMATION WE COLLECT

Information You Provide

We collect information from you in connection with the service.

Information we collect includes:

• Name, address, telephone number, e-mail address, and other contact information;
• Username and password;
• Work authorization status;
• CV, resume, cover letter, previous work experience and education information;
• Knowledge, skills, and abilities;
• Professional and other work-related licenses, permits and certifications held;
• Information relating to character and employment references; and
• Any other information you elect to provide to us (e.g., employment preferences, willingness to    relocate, current salary, desired salary, awards or professional memberships).

Consistent with applicable law, we may ask questions about race/ethnic origin, gender, and disability of our applicants, for the monitoring of equal employment opportunity compliance with prospected clients. We may also inquire about criminal records following a conditional offer of employment, where permitted by applicable law. Except as specifically requested or legally required, we ask that you avoid submitting information in your application which may qualify as sensitive information under applicable law. Sensitive information includes data about race, religion, ethnicity, nationality or national origin, age, gender identity, sex life or practices or sexual orientation, marital status, medical or health information (including disability status), genetic or bio-metric information, bio-metric templates, political or philosophical beliefs, political party or trade union membership, veteran status, photographs, background check information, judicial data such as criminal records or information on other judicial or administrative proceedings.

Any information you submit through InvoDox Inc. Site or which you otherwise share with our Consultants must be true, complete, and not misleading. Purposely submitting inaccurate, incomplete, or misleading information may lead to inaccurate consultation or rejection of our services to you. If identified after transaction with the company, disciplinary action including immediate termination of our services may take effect. In addition, it is your responsibility to ensure that information you submit does not violate any third party’s rights.

If you provide us with personal information of a reference or any other individual, it is your responsibility to obtain consent from that individual prior to providing the information to us. By providing that personal information, you are affirming that you have obtained such consent.

Information from Other Sources
For the purpose of criminal background check reports in connection with your application, and as permitted by applicable law and/or with your consent; InvoDox Inc. will obtain information about you from other sources with charges applicable to you:

Other sources may include:

• Your references;
• Prior employers;
• Educational institutions you attended;
• Credentialing, licensing and debarment status.

BASIS FOR COLLECTION OF INFORMATION

We collect and process information about you for one or more of these reasons:

• Because you voluntarily provide this information and consent for us to process it; including micro-imaging, digitization, semi paperless transitions;
• Because this information is necessary to take steps at your request prior to your transaction;
• To issue proof of transaction, receipts and invoices;
• Because this information is of particular importance to us, and we have a specific legitimate interest under applicable law to process it;
• To comply with a legal obligation; or
• Where necessary to protect the vital interests of you or any person.

Where the collection or processing is based on your consent, you may withdraw your consent at any time to the extent permitted by applicable law.

USE OF INFORMATION

The information that you submit on the InvoDox Inc. Site or otherwise share with our Consultants will be used for InvoDox Inc.’s outlined services provided on our website and otherwise indicated in our communication or marketing and or branding services, as permitted by applicable law:

• To process your transaction,
• To assess your or your business capabilities and qualifications. We may use automated programs proactively by evaluating profiles against other competitors resulting in a pre-selected pool; for evaluating your organization’s service needs to provide informed consultation, sometimes resulting in deselection of clients who do not meet criteria or collaborative requirements. In countries where the law allows, you may exercise your right      to have human intervention, to express your point of view and to contest the decision by contacting us. Please see the "Choices and Access" section  below. We may also create a profile about you based on your organization’s current state and have that submitted to you to seek authorization to begin integration of our services appropriately.
• To conduct reference checks or provide mentor-ship,
• To respond to your inquiries and communicate with you about your submissions, and to send you information regarding the InvoDox Inc. Site and changes to our terms and policies.
• To comply with or monitor compliance with any applicable law or regulation.
• To conduct background checks, as allowed by local laws, should you consent us to, and
• To preserve other legitimate interests, for example, for InvoDox Inc.’s administrative purposes,      aggregate management reporting, internal training, and as generally required to conduct our business within InvoDox Inc. and its affiliates.

Consistent with applicable law, the information about you will be added to our system(s) or database(s) and can be retained and used to complete agreed upon services or provide you with corresponding services that might be of interest to you by email or phone.

We may contact you by email or by phone about other services that may be aligned with our needs and your interests. If you do not wish us to do this, please contact us at customerservice@invodox.ca 

If we hire you, personal information we collect in connection with your application may be incorporated into our human resources system and used to manage the new-hire process. Any such information can become part of your employee file and used for other employment-related purposes.

Providing personal information to us through the Careers Site or to our Talent Acquisition specialists is voluntary, but necessary for the recruiting process. Consistent with applicable law, if you do not provide sufficient information, the InvoDox Inc. company considering you for the hiring process may be unable to consider your employment application or, if you are hired, your subsequent promotion, transfer or relocation.

DISCLOSURE AND TRANSFER OF INFORMATION

InvoDox Inc. shares personal information of its clients and customers with its affiliates that are involved in evaluating and completion of the services. InvoDox Inc. will remain responsible for personal information that is jointly used with affiliates. You may consult the list and location of our affiliates once available on our website here at www.invodox.ca

We will limit access to such personal information to personnel that need to know the information for the purposes described in this Policy, including personnel in the recruiting, consultants, human resources, and information technology departments, and in the department responsible completion of the services. InvoDox Inc. also shares personal information with approved third-party service providers to facilitate the services they provide to us, including hosting and operating the Site, recruiting assistance, and background check processing.

Disclosing your personal information to us in context of performing agreed service can and may include transferring your personal information in North America, including Canada, United States or any other country in which we or our service providers may have operations.  

OTHER USES AND DISCLOSURES OF INFORMATION

We also use and disclose your personal information as necessary or appropriate, especially when we have a legal obligation or legitimate interest to do so:

• To comply with applicable law.
• This can include laws outside your country of residence.
• To respond to requests from public and government authorities.
• These can include authorities outside your country of residence.
• To cooperate with law enforcement.
• For example, when and if we receive law enforcement requests and orders.
• For other legal reasons.
• To enforce our terms and conditions;
• To respond to subpoenas or other judicial orders from competent courts of law; and
• To protect our rights, privacy, safety or property, and/or that of our affiliates, you or others.
• In connection with a sale or business transaction.
• We have a legitimate interest in disclosing or transferring your personal information to a      third party in the event of any reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of our business, assets or stock (including in connection with any bankruptcy or similar proceedings).

DATA RETENTION

We will retain personal information for the period necessary to fulfill the purposes outlined in this Policy. The criteria used to determine our retention periods may include one or more of the following: (a) as long as we have an ongoing relationship with you; (b) as required by a legal obligation to which we are subject; and (c) as advisable in light of our legal position (such as with respect to applicable statutes of limitations, litigation, audits, or regulatory investigations). We also follow our InvoDox Inc. Retention Schedule, which provides for compliance with laws and regulations across the globe, while meeting local and country specific requirements.

PASSIVE INFORMATION COLLECTION: COOKIES AND SIMILAR TECHNOLOGY

We and our service providers may collect certain information automatically as you navigate around the Site. Please see the Cookie Policy for detailed information about the cookies and other tracking technologies used on the service. The Cookie Policy includes information on how you may disable these technologies. If you do not disable them and continue to use our Site, we will confirm your consent to their use.

We and our service providers may automatically collect and use information in the following ways:

Through your browser: 

Certain information is collected by most browsers, such as your Media Access Control (MAC) address, computer type (Windows or Mac), screen resolution, operating system name and version, and Internet browser type and version. We may collect similar information, such as your device type and identifier, if you access the website through a mobile device. We use this information to ensure that the website functions properly.

IP address: 

Your IP address is a number that is automatically assigned to your computer by your Internet Service Provider. An IP address is identified and logged automatically in our server log files whenever a user visits this Site, along with the time of the visit and the pages visited. Collecting IP addresses is standard practice and is done automatically by many online services. We use IP addresses for purposes such as calculating website usage levels, diagnosing server problems, and administering the website. We may also derive your approximate location from your IP address.

Device Information: 

We may collect information about your mobile device, such as a unique device identifier, to understand how you use the service.

CHOICES AND ACCESS

Should you happen to you register on our Site, you may access, review, and change your personal information stored therein by logging into the Site and updating your account information, as appropriate. The information may be used as the default the next time you login or request a service using your account online. To change personal information that you have already submitted please update your profile and resubmit your request. We encourage you to promptly update your personal information if it changes or is inaccurate.

Where permitted by applicable law, you may request to review, access, correct, update, restrict, suppress, or delete your personal information; request that we cease using your personal information, as permitted by applicable law; or request a copy or portability of your personal information. You may make any such request by contacting us through the “Contact Us” section. We will respond to your request consistent with applicable law, and if any circumstances cause delay in our response, you will be promptly notified. If you make such a request, please make clear what personal information you would like to access or have changed, whether you would like to have personal information that you have provided to us suppressed from our database, or otherwise let us know what limitations you would like to put on our use of your personal information.

For your protection, we only implement requests with respect to the information associated with the e‑mail address that you use to send us your request, and we may also need to verify your identity before processing your request. Please note that certain personal information may be exempt from such requests pursuant to applicable data protection laws or other laws and regulations.

TESTIMONIAL DISCLAIMER

InvoDox Inc. specializes in generating progressive solutions by pragmatically leveraging its employees’ competencies and talents acquired throughout their career exposure and development to curate services to specific needs of its Clients’. As such, InvoDox Inc. acknowledges full compliance with their Clients’ privacy under solicited conditions and holds no liability in regards to satisfying suspicions associated with violation of contractual obligations as it does not perform engagement or conduct of activities known as, sharing of Client information, forgery, embellishment, infringement or plagiarism of any manner during transaction or exchange of its services unless otherwise permitted by the Client itself.

InvoDox Inc. actively reserves sole rights and explicit consent under variable circumstances to promote its business presence as a brand without the intent to infringe content ownership through crediting the organizations for their past and present state collaboration and participation. InvoDox Inc. recognizes its services to be globally available to all dynamic of Clients and as such may post unaltered images in the form of implicitly consented logos or emblems available on social media platforms validating our direct or indirect involvement with the Client due cause and extent of a professional or business transaction with one or more of our Consultants in previous or present engagement capacity on behalf of the information handled. 

If you have any questions, comments or complaints about InvoDox Inc.’s collection, use or disclosure of Client associations, or if you seek to oppose the Company’s transparent disclosure of this information, please contact the Privacy Officer of the Company at customerservice@invodox.ca so that our team may address or implement appropriate measures to satisfy your inquiry provided sufficient legal evidence or reasoning have been confirmed.

SECURITY

InvoDox Inc. will implement appropriate administrative, physical, and technical measures to protect personal information consistent with applicable privacy and data security laws and regulations. When and if InvoDox Inc. retains a third-party service provider to store or process personal information, that provider will be assessed for their ability to meet industry standard security measures to ensure the confidentiality and integrity of the personal information.

LINKS TO THIRD-PARTY WEBSITES

The Site may contain links or references to other sites and businesses to propel marketing or provide additional information in regards to fulfillment of one or more of our services through direct or indirect affiliation with the organization referenced to the extent of promoting our professional or career highlights dependent on legitimate past involvement or present engagement with the business. This Policy does not address, and we are not responsible for, the privacy, information or other practices of any third parties, including any third party operating any website or service to which the Site links. The inclusion of a link on the Site does not imply endorsement of the linked site or service by InvoDox Inc. or our affiliates. Clients are encouraged to read the privacy policies or terms of use of those sites when accessing those sites.

LAW APPLICABLE TO EMPLOYMENT SUPPORT

The InvoDox Inc. Site allows you to seek consultation and support on industry standard employment sustenance, enhancement and procurement techniques that do not embellish the client’s legitimate experience nor violate the recruitment, participation or candidacy assessment process with prospected potential employer/employers. Therefore, any of the services described above is purely intended to help clients of InvoDox Inc. create impact from a candidacy and negotiation perspective. Accordingly, any personal information you submit to the Site or to our Consultants will be processed and stored in accordance with North American jurisdictional privacy standards and will be subject to Country laws as applicable. If we share your personal information with an affiliate located in another country in its capacity as a potential employer, the affiliate will handle your personal information in accordance with this Policy. Any hiring or other employment-related decisions will be made by the hiring affiliate in accordance with the laws of the country where the potential employer may be located.

ABOUT CHILDREN

The InvoDox Inc. Site is not intended for minors in any jurisdiction. Please know that you will be required to prove you are over the age of majority in your country to continue in the talent selection process.

CURRENT PERSONNEL OF INVODOX INC.

If you currently work for InvoDox Inc. or one of our affiliates, your benefits programs and Human Resources policies may change. Please consult with the Human Resources Team concerning employment eligibility, benefit programs, and HR policies applicable to that position.

The InvoDox Inc. Site is not intended for distribution to, or use by, any person or entity in any jurisdiction or country where such distribution or use would be contrary to local law or regulation.

ADDITIONAL PROVISIONS 

If you have any questions, comments or complaints about InvoDox Inc.’s collection, use or disclosure of personal information, or if you believe that the Company has not complied with this Policy or relevant jurisdictional laws, please contact the Privacy Officer of the Company at customerservice@invodox.ca

Where, in accordance with this Policy, we send or outsource your personal information to a country other than the country in which you are rendering services for the Company, that personal information may be available to the applicable foreign government or its agencies under a lawful order made in that foreign country for purposes other than described herein.

We may transfer your personal information to countries other than the country in which you are rendering services for the Company. Some of these countries provide an adequate level of protection. We have put in place adequate safeguards to protect your personal information. You may also contact our Privacy Officer if you have questions about the interpretation or operation of this Policy. You may lodge a grievance complaint with a supervisory authority for your country, considering the nature your request is deemed of legitimate nature.

Where residents are allowed additional individual rights, InvoDox Inc. is committed to honoring those rights for such residents, including requests that may limit how we use and share your data, consistent with applicable law. Note that the applicable law may exempt certain personal information from such requests. To submit a request based on local law, please contact us as indicated below in the “Contact Us” section. We will respond to your request consistent with applicable law, and if any circumstances cause delay in our response, you will be promptly notified.

If you consider that your personal information contained in the Company database may be subject to correction, updating or deletion, or if you have a good faith believe that there has been a breach of any of the duties contained in the applicable Privacy Law, you are henceforth held responsible for notifying InvoDox Inc. Failure to notify the Company may result in your personal information being compromised. 

You agree with the following amendments to the Section “Disclosure and Transfer of Information”: In case of disclosure of personal information by the Company to InvoDox Inc. and authorized third parties, InvoDox Inc. and authorized third parties may only have access to and use the personal information. Any other actions, such as changes, amendment, deletion, or transfer of the personal information by receiving company are prohibited.

You agree with the following amendments to the section “Choices and Access”: you may access, modify or correct most personal information about you making the corresponding request by contacting us as per below “Contact Us” section. If you have any questions or concerns about how we process your personal information or if you wish to request access, correction, cessation or restriction of use, anonymization, suppression, deletion or a copy or portability of your personal information to the extent where these rights are provided to you by applicable law and are not inconsistent with other obligations,  contact us as per below “Contact Us” section.

DESTRUCTION OF INFORMATION

When InvoDox Inc. destroys personal information; it will do so in a manner that makes it unreadable or non-recoverable.
You may contact the Privacy Officer of InvoDox Inc. using email customerservice@invodox.ca

CHANGES TO THE POLICY

InvoDox Inc. reserves the right to amend this Policy at any time in order to address future developments of InvoDox Inc., the Site, or changes in industry or legal trends. The “Last Updated” legend at the top of this Policy addresses when this Policy was last revised. Any changes will become effective when we post the revised Policy on our Site.

CONTACT US

If you have questions or requests, please feel free to contact us at customerservice@invodox.ca
 

Due to email communication constraints, email transmissions are not always secure, refrain from including sensitive information in your emails to us.

ACKNOWLEDGEMENT AND CONSENT

Upon viewing this policy, you hereby acknowledge that you have received, reviewed and understood this Policy, and consent to the use of your personal information for the uses described above.