Risks you say?

See Government of Canada’s list of “Who has to keep records” and your responsibilities here!

Any business or organization operated under the national umbrella possesses at least a minor obligation of basic jurisdiction level requirements in regard to maintaining integrity of business documentation which is produced or retained on behalf of said business. Furthermore, Records recorded by or stored may be admissible as evidence in Canadian legal proceedings. If their admissibility is challenged.  

Failure to produce such content when required could hold serious repercussions for your organization! Six areas of law and Records and Information Management (RIM) are applicable to Paper and Digital content:

1. The laws of evidence applicable to Paper and  Digital content. 
2. National Standards of Canada concerning Electronic Records.
3. Records requirements of government agencies, such as the Canada Revenue Agency. 
4. Electronic commerce legislation.
5. Privacy laws. 
6. Guidelines for electronic discovery in legal proceedings.

More importantly, refer to your organization's Code of Conduct and Terms of Employment which inevitably binds all employers and employees with a requirement to keep records that are in compliance with employment standards legislation 

With InvoDox as your partner, you will never find yourself wondering any of the following:

• “I spent 45 minutes looking for the latest version of this document, but I couldn't find it.”
• “I can’t get that document for you, Bob’s away.” 
• “I have too many boxes beside my desk!”
• “Does anyone remember the decision that was made at that meeting last year?”
• “I have 2000 emails in my inbox! How should I organize them?” 
• “Is this the final approved version of the document?” 
• “I have got too many documents from my client to file, how should I organize them?”
• “I want to label and organize all my files but don’t know what materials to use” 
• “I wish all these documents were available electronically!”
• “Could anyone guide me where to order these materials for the right price?”

We organize deployment and collaborative input to produce the best output! From paper filing and paperless electronic conversion to robust and compliant information governance framework, we help our clients gain insight from information and empower them to do the same!  InvoDox performs this by consolidating resources and finding multi-purpose solutions to reduce future costs and solve problems. We make ease of access and Information Management best practices our motto towards simple and organized Document Management Solutions. Our comprehensive solutions ensure that you do not need to worry about future consultation for a sound business solution. We value your need for future sustenance through a sophisticated business model!