The Definition!
A Records Retention Schedule (RRS) is the backbone policy for any organization. InvoDox helps describe the period of retention of your documents through proper management and capture of Paper and Digital content from creation through disposition. We also identify the organization’s legal and compliance requirements to ensure that your Records are accessible and operational no longer than a specified period all the while, reducing financial risks, costs and save office space.
Success with InvoDox!
InvoDox ensures that you comply with Federal Record Retention requirements. The requirement of retention for Records are extracted from a Function-Based Common Records Series identified by the Government of Canada and in some cases identified by the requirement of the business’s operational structure by researching the value of the Records to the organization, legislation and organizational accountability expectations.
Knowing what Records, you create and receive in your business units plays a vital role in identifying Retention requirements which may vary depending on your locality, country and business operations.
Your Benefits!
Organizations must always educate employees about their organization’s retention strategy to avoid financial risks. If an employee unknowingly fails to retain an important document, that employee will not be held liable.
Rather, it is the executive or senior management and stakeholders who shall burden the financial and legal responsibilities. In some cases, if the mistake is egregious enough, prosecuted.
- Save on Office space by reducing the documents you store.
- Reduce costs associated with in-house storage.
- Protect your organization in litigation matters.
- Gain control of the volume and business schedule.
- Mitigate security and data privacy concerns.
- Facilitate and Improve speed and accuracy of document retrieval.
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