Compliance, Accountability & Accessibility!

Information is generally produced in Physical and Electronic mediums, business standardization, strategy planning, project management, poor organization, immediate retrieval in compliance with policies, reliability, integrity, authenticity, business transparency, audit & scrutiny, accuracy, staff performance management, client delivery, document security and most importantly a secure disposal. 

The requirement for a comprehensive Record Keeping System arises in concern of possible risks to loss of evidentiary information regarding legal proceedings related to audit by the Government or continuity of business activities in the event of a disaster where your organization’s business operations simply cannot afford to be interrupted or halted.

For public and private-sector organizations, taking a standardized best practice approach is essential to building and maintaining an effective Records Management program. Such an approach means integrating fundamental elements into the areas of Policy, Procedures, Retention, Training, Legal Holds and other basics. Once these items are defined, you can apply them across all formats and roll them out to all business units. 

It is no longer simply an industry best practice to organize and maintain Vital Records as part of a business plan. However, there are legislation that impose severe penalties for not producing valid information when requested. This could lead to liability issues if damages are suffered by the organization or any third-party that may have relied on those documents. This failure to maintain procedures can cause financial pain and reputation damage. 

Under certain legislation, regulators can levy large monetary fines on any company that alters, destroys, falsifies or covers up entries in Records.

Unfortunately, compliance with laws and regulations pertaining to Records Management is not always simple. Whether you are a private office, engineering firm, legal practice or a public service, InvoDox can help by identifying the risks and address:

1. Management authorization and accountability related to fraudulent activity.
2. Standardized operational support of Vital Record preservation and retrieval of organizational filing and procedures. 
3. Reliability testing on legibility of Electronic Records according to existing legal rules. 
4. litigation readiness of Records in admittance on a moment’s notice for audits.
5. Documents recorded and stored in accordance with the organization’s policy.
6. Retention compliance and appropriate disposal of Paper and Digital Records. 
7. Secure backup and system recovery. 
8. Data Security, access and protection in the event of confidentiality breach.
9. Hands-on support when faced with complex divestitures.
10. Compatibility in the event of Business Continuity and Disaster Recovery.
11. Save office space, reduce cost and transition to a Go green, Go semi-paperless! environment.